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The Folders and Files report contains information about the content in your Box account. Business Plus and higher accounts can filter Folders and Files reports by user, group, or folder. You can define filters for the Folders and Files report before you can run it.
Note: New files and folders will take up to 24 hours to appear in Folders and Files reports.

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Folders and Files report details

  • File format: comma-separated value (.csv) file
  • Filename format:folder_and_file_tree_run_on_YYYY-MM-DD-HH-MM-SS_Page_#.csv
  • Folder name format (each report run is placed in its own folder):Folder and File tree run on YYYY-MM-DD HH-MM-SS
  • Filename and folder name time zone: the local date and time of the admin who ran the report or who set up the report schedule.

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Folders and Files report data columns

This section describes the data columns that are generated in Folders and Files reports. You can select which data columns appear in the report. All columns are selected by default, and the columns marked with an asterisk and grayed out in the dialog box are required.
Note: Files can have multiple metadata templates applied and can also have multiple Retention and Legal Hold policies applied. To prevent Folders and Files reports from getting too long, metadata and Retention/Legal Hold data columns are mutually exclusive: you cannot select any of the Governance (Data Retention Policy, Retention Start Date, Disposition Date, Disposition Action, or Legal Hold Policy) columns and the Metadata column together for inclusion in a Folders and Files report.
Note: When you run the Files and Folder report, the Data Retention Policy and Legal Hold Policies columns will contain data up to 48 hours prior to the report being generated.

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Folders and Files Report Filters

You can filter the Folders and Files Report by user, group, or folder. The default selection is all users, groups, and folders in your enterprise, or you can use the filters to select specific users, groups, or folders in the report as described below.

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Folders and Files report file types

You can select which file types (categories) to include in the report:
  • Audio
  • Box Note
  • CAD
  • Document
  • Drawing
  • Image
  • Other
  • PDF
  • Presentation
  • Spreadsheet
  • Video
Note: If all file types are selected, folders appear in the report by default. If you select specific file types, only files of that type are included in the report. Folders are not then included.
All file types are selected by default. See Viewing Different File Types Supported in Box Content Preview and Supported File Types for more information about what category files are considered to be in.